TL;DR
You can use AI on the New Board experience to summarize ideas, create action plans, group ideas by theme, and translate text. AI is available from the context menu when you select text-based objects on a Board. It runs on Microsoft Azure OpenAI, and your data stays within your Boards and isn’t used to train OpenAI or Microsoft models. An admin must enable AI in the Klaxoon Console before anyone can use it.
Important information
This article describes the features of the New Board experience. If you are using the Classic Board interface, respective features are described here.
Please note that the Classic Board experience will soon be discontinued and replaced by the New Board experience. For more information, please click here. Learn how to return to the Classic Board experience in the meantime and find answers to common questions about key updates here.
- Overview
- Terms and Administration
- Microsoft's Azure OpenAI Service
- Klaxoon AI in Detail
- Create a Summary
- Create an Action Plan
- Group by Topic
- Translation
- What's Next?
Overview
Use AI on Boards to work faster and get more from your ideas. You can create short summaries, group items by theme, and generate action plans. AI results are automatically formatted and ready to use on the Board or for export.
Terms and Administration
You need to accept our terms to use AI features. We also recommend reviewing our updated Privacy Policy to see how Klaxoon handles personal data.
Your Klaxoon licensing administrator must enable AI features in the Console before anyone in your organization can use them. Learn more about AI terms of use in Klaxoon.
To see how to turn AI on in the Console, read: “How do I administer AI from my admin console?”
Microsoft's Azure OpenAI Service
Klaxoon uses Microsoft’s Azure OpenAI service for its AI features.
Klaxoon and Azure OpenAI do not use any data you enter or generate for anything other than your own use in your Boards.
Input and output data generated by AI:
- are NOT available to other customers
- are NOT available to OpenAI
- are NOT used to improve OpenAI models
- are NOT used to improve Microsoft or any third party’s products or services
- are NOT used to automatically enhance Azure OpenAI templates for your use in your resource
The processed data goes to an AI model hosted in Europe by Microsoft Azure OpenAI.
You can find all Azure OpenAI data, privacy, and security details here.
Klaxoon AI in Detail
AI features are only available on Boards, from the context menu of a selection that contains text.
Create a Summary
The Create summary AI feature is available for any selection of objects that contain text.
The AI analyzes all text in your selected ideas, text objects, shapes, connectors, icons, images, titled areas, and the Selection Board objects. It creates a short summary (up to about 200 words) that highlights the main points from your selection.
The summary also includes a word cloud of 15 terms based on the key themes in your selected text.
AI output appears as a card made of editable Board objects, grouped so you can easily move it on the Board. The header shows the date, time, and the name of the person who ran the AI analysis.
To learn more, see: “How to create a summary with AI?”
Create an Action Plan
The Create an action plan AI feature is available for any selection of Board objects that contain text.
The AI analyzes all text in your selected ideas, text objects, shapes, connectors, icons, images, titled areas, and the Selection Board objects. It creates a point‑by‑point action plan in up to about 200 words based on the content it analyzes.
AI output appears as a card made of editable Board objects, grouped so you can easily move it on the Board. A duplicate of the action plan is also created as a Board idea so you can start working with these actions right away. The header shows the date, time, and the name of the person who ran the AI analysis.
To learn more, see: “How to create an action plan using AI?”
Group by Topic
The Group by theme AI feature is only available for selections of Board ideas that contain text.
The AI analyzes the text in your selected ideas and suggests groups based on themes it finds in the content.
AI output appears as a sheet that includes:
- A text object that lists the grouped ideas by theme
- The same ideas regrouped on the Board so you can work with them right away
The grouped ideas are your original Board ideas, so they keep their color, category, likes, author, and creation date. Only their size and format change to x1 and square.
The result is a set of editable Board objects, grouped so you can easily move them on the Board. The header shows the date, time, and the name of the person who ran the AI analysis.
To learn more, see: “How to group by topic using AI?”
Translation
AI translates the text directly in the idea, so everyone on the Board can read it.
If you want to use another language, click Other. You’ll see a list of 135 additional languages and a search field to filter the list. The last language you picked from Other is saved as a favorite and appears above the other languages.
You can also translate several ideas at once. Select everything you want to translate and follow the same steps. When the translation is ready, Confirm and Cancel buttons appear below the selection.
What's Next?
How Can AI Translate Your Board’s Texts and Ideas? (New Board Experience)