Introduction

A virtual whiteboard for posting and organizing ideas.

Introduction

A virtual whiteboard for posting and organizing ideas.

    • Board is an all-in-one tool that facilitates visual collaboration in a simple, participative and inclusive way. It also features, Live, an integrated video conferencing tool.

      Board brings together all of Klaxoon's experience and presents a new visual standard to work effectively as a team, at the office, at home or on-the-go.

      You can organize all types of content visually in one space: text, weblinks, images, drawings, sketches and Excel files. Organize them as you want with the easy to use toolbar: shapes, colors, lines, patterns, categories and more!

      To save time, Board has integrated a ready to use template library. These methods are inspired by practices from our user community and popular agile methods. Use them to discover some new methods or personalize them to your specific needs.

      Use examples: team sync meeting, brainstorming session, project management...

      To get started quickly, have a look in the Template Library

      _board_4_3__1080p_.gif

       

      More info:

    • At the Klaxoon Home, click on NEW-shadow.pngthen New-Board_100_allege.png

      The creation pop-up appears:

      CreerBoard_EN_1_allege.png

      You can also create a Board from the animation screen of a Session

      Click on button-meeting-activities.png > button-meeting-brainstorm-add.png

      Enter a name for the Board (250 characters maximum), add an image, and click Create

      Where does an Activity image appear?
      In the Home or in a Network, an Activity appears as an illustrated insert.
      When you create an Activity, you can choose an image stored on your device or a photo taken on the spot. If you don't choose one, the image used will be your default profile picture.
      You can then replace it in the Studio with an image from the Storage space.

      The Board animation screen appears:

      creer_board_allegee1.png

      On the top right toolbar, click on Options Option_100.png

      The Board options are displayed:

      creer_board_allegee6.png

      In options, click on Participants settings Option_100.png

      Select the mode of your choice:

      creer_board_allegee5.png

      • Facilitator-controlled: The facilitator controls the placement of ideas on the board. Participants cannot change or move items.
      • Free: Participants can send ideas and move them on the board. You will then be able to choose the elements they can act on with the options modify locked objects, modify drawings, images, shapes and modify the ideas of others.

      Click on Views

      This is where you set what participants see:

      creer_board_allegee3.png

      • Show Board View / Show List View / Show Column View: Choose which view(s) to make available to participants
      • Show snapshots: Participants will be able to view and download screenshots taken by all participants
      • Show who sent the idea: Everyone will be able to see the identity of the participant who sent the selected idea

      Click on Features

      In the Participants' features box:

      This is where you set up the participants' actions:

      creer_board_allegee2.png

      • Create a Live: Participants will be able to start a Live at any time to hear and see other participants
      • Synchronize the Board: Participants will be able to present what they are watching on the Board. If a synchronization is already in progress, it will be interrupted.
      • Take Screenshots: Participants will be allowed to take screenshots of the Board

       

      Your Board is ready to be shared: Invite participants to a Board

       

      More info: Facilitating a Board

    • Once the Board is launched, the facilitator accesses the following interface to sort and annotate the ideas posted by the participants:

      animer_board_retouche_allegee.png

      3 little dots menu button-burger-small.png

      See Article: 3 little dots menu

      Board title

      Sharing option

      Share the access code with participants so they can go directly to the Board. Click on it to display it in full screen, along with the entire invitation link and QR code. It is also possible to invite other participants from this window. Click on the lock to secure the Board by preventing access via the code (access only by email invitation)

      Participants list

      Display participants, invite a new one, block them, switch them to facilitator. The black dot indicates the number of participants.

      Download

      Download your Board data in different types of formats (image, PDF, zip, Excel, csv, Klaxoon. With "Capture", save an image of the board in its current state and share it in PNG format via the gallery.

      Setting options

      Colors
      Modify, caption, add or delete colors (8 maximum). Discover how in video: Manage colors

      Categories
      Modify, add or delete categories (20 maximum)

      Dimensions
      Modify, add or delete dimensions (3 maximum)

      Smart Zones
      Display a pop-up with options to simplify the grouping of ideas by different criteria (categories, dimensions, colors, number of Likes, etc...)

      Objectives
      Add or modify the objectives of the Board

      Background

      • Show/hide the background image
      • Activate/deactivate night mode (the board becomes black)
      • Adjust the size of the background image

      Participant Mode

      Select participants rights :

      • Controled mode: Participants can send ideas. Ideas will be stored in an inbox. The facilitator can then move them to the Board
      • Free modes: Participants can send ideas and move them on the Board; possibility to allow them to modify locked items and/or modify drawings, images, shapes and/or modify others' ideas

      Display

      • Participants' views: manage participant access to the different Board views, to captures taken, and to the identity of the participant who sent an idea
      • Participants' features: Allow participants to create a Live, synchronize their view and/or take captures

      Reset

      Display a pop-up with options to simplify the deletion of ideas or annotations

      Call

      Launch a Live audio and video of 5, 15, 30 minutes renewable or infinte time, or a video conference (Meet, Skype, Teams, Webex or Zoom). It is also possible to share your screen.

      Synchronize

      Enable simultaneous display on participants' terminals so they can follow your Board presentation

      Questions

      Ask a question.

      Time

      Timer : Display the Timer / Countdown

      Pause : To block all activity on participants' terminals; click the play arrow to unblock the terminals.

      Update Smart Zones

      Once Smart Zones are enabled in "Options", this button allows you to integrate new ideas on the Board into idea groups

      Contextual buttons

      Different icons appear depending on the type of object selected:

      • Questions: ask a question (see how to ask a question in an idea)
      • Heart: like the idea
      • Pencil: edit the idea
      • Eye: see the idea in a larger view (drawing or image)
      • Play: create a slideshow with images of selected ideas (visible in sync)
      • Label: assign a category to the idea
      • Palette: change the color of the idea

      Idea

      Drag and drop an idea to move it, and play with its size; double-click on an idea to modify it

      button-burger-small.png button

      • Share : copy the link to the idea
      • Duplicate : create a copy
      • Size : change the size
      • Planes : move the object to the foreground or backwards
      • Arrow : send the idea back to the Inbox
      • Trash : delete the idea

      Inbox

      Display the Inbox, the idea selection tool that offers different filters:

      • Search by keywords
      • By colors
      • By category
      • By number of hearts

      It is in the Inbox that the ideas of the participants arrive in "Facilitator-controlled" mode. And it is always possible to place ideas in the Inbox to be processed later, for example.

      Inbox in list format

      Show or hide the vertical list of ideas in the Inbox; using the selection rectangle, you can move several ideas at once.

      Move arrow

      Activate the navigating cursor in the board

      Selection arrow

      Activate the multiple object selection rectangle (ideas, images and shapes)

      Interaction option

      Interact on the Board with :

      • locked items
      • drawings, images, shapes
      • ideas and questions

      Navigate the Board

      Click on the hand to move around the Board without moving items.

      Undo/Redo

      Left arrow to undo the last action or right arrow to redo it

      Drawing tools

      Show tools:

      • Choose a text, shape or drawing color
      • Write text that is easy to format (font, size, bold, italic, alignment, lists, color, ...)
      • Brushes: draw freeform shapes of any thickness
      • Select and draw a shape on the Board: rectangle, circle, triangle, line, arrow, double arrow and pen tool
      • Create a link anchored to 2 ideas
      • Eraser: erase objects with a click

      Insert elements using files :

      • from csv: add a list of ideas at once (one idea per box)
      • files: any kind of file can be put in an idea
      • from Jira: add ideas from Jira tickets

      Or directly on the Board:

      • sketch: use the chosen image and vectorize it on the board
      • images: add an image directly on the board

      new-idee_100.pngbutton

      Create an idea

      Views

      Change the display mode of the Board:

      • Board: Ideas are manually placed on the infinite whiteboard
      • Column: Ideas are organized according to their category, which can be modified by drag and drop
      • List: Table allowing to sort ideas according to different criteria (colors, categories, dimensions, etc.)

      Mini-Board

      Mini-Board thumbnail to quickly move around the large Boards

      Zoom

      Zoom in or out on the Board

      Display

      • Zoom in on the selected item
      • Zoom in globally
      • Show the color legend of the ideas on the Board
      • Show the thumbnail to quickly move around the entire Board
      • Show objectives (or instuctions) on the Board
      • Show the background image
      • Show a grid on the Board
      • Enable grid magnetism, making it easier to align objects on the Board

      Search

      Display the search bar for ideas on the board, with different filters:

      • Search by keywords
      • By colors
      • By category
      • By number of hearts

      Enlarge the Board

      Hide toolbars to enlarge the available display area

    •  

      Once connected to a Board, the participant can toggle between the send idea interface and the board, to organize the ideas. Their interface depends on the rights granted by the facilitator.

      participer_board1_modif_allegee.png

      Idea input field

      Enter text, draw a picture, or import a photo.

      Text

      Enable ideas to be entered in text format.

      Drawing

      Enable the drawing function.

      Image

      Select an image from your terminal.

      Category

      Assign a category to your idea (if the facilitator has enabled the option).

      Dimension

      Specify up to 3 dimensions (if the facilitator has enabled the option).

      Send

      Share the idea with the facilitator and the other participants.p

      Remaining number of characters

      Ideas must be no longer than 500 characters.

      Reset idea

      Delete the current idea.

      Idea color

      Select the colors of ideas.

      New color

      Choose a new color to add to the palette.

      Board button

      Live view the board on which the ideas are organized:

      participer_board2_modif_allegee.png

      Board

      Board on which the ideas are organized and annotated by the facilitator, and (if he has authorized them) by the participants

      Drag and drop ideas to move them (if the facilitator has authorized the participants to do so).
      Double-click on an idea to enlarge it and add a heart to it or edit it.

      Ideas

      Synchronization / Live

      Click on this button (if it has been enabled by the facilitator) to continue the synchronization.

      Launch a Live audio and video of 5, 15, 30 minutes renewable or infinte time, or a video conference (Meet, Skype, Teams, Webex or Zoom). It is also possible to share your screen.

      Mini-Board

      Thumbnail of the board allowing you to move around quickly on the main Board.

      Interaction settings

      • Move arrow :Activate the navigating cursor in the board
      • Selection arrow :Activate the multiple object selection rectangle (ideas, images and shapes)
      • Navigate the Board : Click on the hand to move around the Board without moving items.

      Display

      • Zoom in on the selected item
      • Zoom in globally
      • Show the color legend of the ideas on the Board
      • Show the thumbnail to quickly move around the entire Board
      • Show objectives (or instuctions) on the Board
      • Show the background image
      • Show a grid on the Board
      • Enable grid magnetism, making it easier to align objects on the Board

      Views

      Allows you to change the Board display mode:

      • Board:The ideas are placed manually on the infinite whiteboard
      • Column: The ideas are organized by their category which can be modified by drag'n drop.
      • List: Table enabling the ideas to be sorted according to different criteria (colors, categories, dimensions, etc.).

      new-idee_100.pngbutton

      Displays the send idea interface

    • The 3 dots menu contains the management features of your Board. It varies according to the status of your Board.

       

      In a Board in general

      menu3points_modif.png

      3 little dots menu

      To open the left pane, or close it and return to the Board

      Board title

      Modifiable by the facilitator

      Board information

      Mode, legend, Categories, Dimensions

      Board visual

      The presenter can add an image from their device

      Board state

      In preparation, time elapsed since it was launched, invitation elements (code, link, QR code), name of the Network where the Board is published

      Options

      • Duplicate the Board: the copy opens directly and the original remains in your Studio
      • Create a Template (read also: Template)

      Other options

      • Exit: the Board remains open, participants can log in and explore it

      Display settings

      Mode contraste élevé, Zoom

       

      In a Board in preparation

      menu3points_en_preparation.png

      In this state, only the Delete option is added, and the mention "In preparation" is visible.

       

      In a Board launched by code

      Menu3points_acess_code2.png

      Board state

      • Access code
      • QR code that can be enlarged with a single click
      • Invitation link that can be copied with a simple click

      Options

      • Share: to invite participants by email or via social networks
      • Close: participants will no longer be able to send ideas but will be able to see the result; however, the facilitator can still make the Board evolve

      Other options

       

      In a Board launched in a Network

      Menu3points_Board_Network3.png

      Board state

      • Network name: possible to join the Network with a simple click

      Options

      • Share: to invite participants by email or via social networks
      • Close: participants will no longer be able to send ideas but will be able to see the result; however, the facilitator can still make the Board evolve

      Other options

       

      In a closed Board

      menu3points_closedboard.png

      Options

      • Reopen with contents
      • Delete permanently

      Other options

      • Stats: access to the statistics screen
      • Go to Article
      • Exit : the Board remains open, participants can log in and explore it

       

      In a Board seen by a participant

      menu3point_participant.png

      Board state

      • Time elapsed since it was launched
      • Invitation elements (code, link, QR code) or name of the Network where the Board is published

      Options

      • Share: to invite participants by email or via social networks

      Other options

      • Go to Article
      • Exit : the Board remains open, participants can log in and explore it
    • Klaxoon’s Zoom integration allows you to create Zoom meetings inside your Klaxoon
      Board.

       

      Add the Zoom feature to your company

      Log into Klaxoon as an admin and go to Manage my Team and select the organization tab.
      Check Zoom if needed into Manage video conference > Video conference provider. Save it.

      ZoomIntegration_EN_1bis_retouche_allege.png

       

      Approve the Zoom integration

      Into one of your Boards click the LIVE button and then pictoZoom_allege.png

      ZoomIntegration_EN_1_V1_allege.png

      Sign in with your Zoom credentials.

      ZoomIntegration_EN_3_V1_allege.png

      Click Authorize to allow Klaxoon to connect to your Zoom account.

      ZoomIntegration_EN_4_V1_allege.png

       

      Creating a Zoom Meeting within Board

      Once pictoZoom_allege.png selected in Live menu, click the create a new video call.

      ZoomIntegration_EN_5_V1_retouche_allege.png

       

      Joining a Zoom Meeting within Board

      On the participant side, click CameraBlueIcon_V1bis_allege.png

      On the organizer side, click CameraBlueIcon_V1bis_allege.png then join video call

       

      Closing a Zoom Meeting within Board

      On the organizer side only, click CameraBlueIcon_V1bis_allege.png and click end the call.

       

      Uninstalling the Zoom Integration

      To remove the Zoom integration, visit https://marketplace.zoom.us/user/installed and click uninstall

      ZoomIntegration_EN_6_V1bis_allege.png