Introduction

A virtual whiteboard for posting and organizing ideas.

Introduction

A virtual whiteboard for posting and organizing ideas.

    • Board is an all-in-one tool that facilitates visual collaboration in a simple, participative and inclusive way. It also features, Live, an integrated video conferencing tool.

      Board brings together all of Klaxoon's experience and presents a new visual standard to work effectively as a team, at the office, at home or on-the-go.

      You can organize all types of content visually in one space: text, weblinks, images, drawings, sketches and Excel files. Organize them as you want with the easy to use toolbar: shapes, colors, lines, patterns, categories and more!

      To save time, Board has integrated a ready to use template library. These methods are inspired by practices from our user community and popular agile methods. Use them to discover some new methods or personalize them to your specific needs.

      Use examples: team sync meeting, brainstorming session, project management...

      To get started quickly, have a look in the Template Library

       

      More info:

    • How do I create a Board on the fly during a Meeting?

      Using the Meeting dashboard, it is possible to create a Board without going back to Studio and to launch it immediately.
      Just click on button-meeting-activities.png > button-meeting-brainstorm-add.png , enter the Board name, and then click on create.

      To create a stand-alone Board:

      In Klaxoon Home, click on NEW-shadow.png and then on New-Board_100_allege.png.

      The Creation pop-up is displayed:

      Board_EN_1_allege.png

      Enter the Board name (maximum 250 characters), add an image, and then click on create.

      Where is the image for an Activity displayed?
      Activities are displayed in Home or in a Network as an illustrated box.
      When creating them, select an image stored on your device or a photo taken on the fly. If you do not choose one, your profile photo will be used by default.
      You can then subsequently change this in Studio using the file picker (Klaxoon Storage).

      The editing screen is displayed:

      Board_EN_2_allege.png

      In the Settings box:

      • enter the Board objectives and instructions which will be presented to the participants when they connect.
      • If necessary, click on browse to add a background; this is shown on the whiteboard and may be used as a framework for classifying ideas.
      • Click on save.

      In the Mode box, select the participants rights:

      • Free: The participants can send ideas and move them on the board.
      • Controlled by the facilitator: The participants can send ideas which will be placed on the board by the facilitator.

      (Optional) In the Categories box, check or uncheck depending on whether or not you wish to use categories (you can go back to this in the dashboard).

      What are categories for?
      They make it easier to organize ideas, the facilitator can create and name up to 20 categories.
      Participants can assign categories to their ideas by selecting them beneath notes.
      The facilitator can then use the categories to sort the ideas and group them together on the board.

      (Optional) If you have enabled categories, click on button-add.png to add them, then enter their names and click on save.

      (Optional) In the Dimensions box, check or uncheck depending on whether or not you wish to use dimensions (you can go back to this in the dashboard).

      What are dimensions for?
      The facilitator can create up to 3 dimensions in order to further define ideas.
      Dimensions appear as free fields below each idea in which participants can enter any additional specifications (e.g. their first names, dates, keywords, etc.) to sort ideas more precisely.

      Discover an example here: Use the dimensions in the List view

      (Optional) If you have enabled dimensions, click on button-add.png to add them, then enter their names and click on save.

      Your Board is ready to be shared.

      Click on Launch and then select how you wish to broadcast the Activity.

      The Board dashboard is displayed.

      Board_EN_3_allege.png

    • Once the Board is launched, the facilitator accesses the interface shown below to sort and annotate ideas posted by participants:

      Board_EN_4_retouche_allege.jpg

      Burger menu

      Display a menu enabling you to:

      • Quit the Activity (it remains open and participants can connect and explore it)
      • Display settings: fullscreen, high contrast mode and zoom of the interface
      • Invite participants to the Activity (in Studio)
      • Change the Activity by accessing the editing screen in Studio
      • Download data in CSV format (spreadsheet) showing the results of the Activity
      • Close the Activity: this closes it permanently preventing participants from sending any further ideas, although they can view the results. The facilitator can still develop the Board.

      Inbox

      Display the inbox. Various filters can be used with this idea picking tool:

      • Search by keyword
      • By color
      • By category
      • By number of hearts

      Inbox in list format

      Display or hide the vertical list of ideas: using the selection rectangle, you can move several ideas at once.

      Idea

      Drag and drop an idea to move it; double click on an idea to edit it.

      Pop-up buttons

      Different icons are displayed depending on the type of object selected:

      • Questions: ask a question
      • Heart: like the idea
      • Pencil: edit the content of the object
      • Eye: enlarge drawings or images
      • Label: link ideas to categories
      • Palette: change the color of ideas

      Button button-burger-small.png

      • Share: copy the link to the idea
      • Duplicate: make a copy
      • Size: change the size
      • Layers: bring the object forward to the top layer or push it back
      • Arrow: remove the idea from the table (it is sent back to the inbox)
      • Trash can: delete the object

      Drag cursor

      Click to enable the drag cursor on the board.

      Selection zone

      Click to enable the multiple object selection rectangle (ideas or annotations) on the board.

      Undo/Redo

      Click on the left arrow to undo your last action or the right arrow to redo it.

      Drawing tools

      Display the tools:

      • Select a text, shape or drawing color
      • Write text and transform it (font, size, bold, italic, align, lists, color, ...)
      • Drawing tools: draw freehand with the pen, change the weight of the line if needed
      • Select and draw a shape on the board: rectangle, circle, arrow, etc.
      • Patterns from Templates
      • Create a link to 2 ideas
      • Eraser: erase objects with a click

      Board access code

      Share this with participants so that they can access the Board directly. Click on it for a fullscreen display, showing the invitation link and the QR code. By clicking on the lock, you deactive the code, meaning invitation by email is the only way to access the activity.

      Button new-idee_100.png

      Create an idea

      Move

      Lock the position of the Board objects on the board:

      • Board only: view mode; you cannot move the objects on the board (participants can continue to do this if you have authorized them to do so).
      • My ideads and ...: you can choose to move the items on the board (the ideas of the others / the drawings, pictures, shapes)

      Import

      Insert items from files:

      • csv: add an entire list of ideas at once
      • image: send an idea with a chosen image
      • sketch: use the chosen image and make it into a sketch
      • background: add an image onto the Board

      Snapshot

      Back up an image of the board in its current version and share with participants in a PNG format from the "Snapshots" vue (read n°18).

      Search

      Display the idea search bar on the board with different filters:

      • Search by keyword
      • By color
      • By category
      • By number of hearts

      Options

      Mode ("Participants can")
      Used to select the participants’ rights:
      Controlled by the facilitator: The participants can send ideas which will be placed on the board by the facilitator.
      Free: The participants can send ideas and move them on the board; you have the possibility to allow them to modify drawings, pictures, shapes and/or modify the ideas of others.

      Board
      Show/hide the idea color key on the board
      Show/hide the minimap of the board to allow you to move around quickly
      Show/hide the Board objectives (or instructions) on the board
      Show/hide the background image
      Show/hide a magnetic grid to help you align the objects more easily on the board
      Enable the magnetism of the grid

      Colors
      Edit, add a caption, add or delete colors (maximum of 8)

      Categories
      Edit, add, or delete categories (maximum of 20)

      Dimensions
      Edit, add, or delete dimensions (maximum of 3)

      Smart zones
      Display a pop-up with options to simplify the way ideas are grouped on the board by different criteria (categories, dimensions, colors, Likes, ...).

      Objectives
      Add or modify Board objectives

      Background
      Show/hide the background image
      Enable/disable night mode (the board turns black)
      Adjust the size of the background image

      Views
      Manage participants’ access to different Board display modes, to snapshots, and the identity of the participant who submitted the idea

      Reset
      Display a pop-up with options to simplify the deletion of ideas or annotations.

      Views

      Allows you to change the Board display mode:

      • Snapshot: Slide show of snapshots taken of the board.
      • Board : The ideas are placed manually on the infinite whiteboard
      • Column: The ideas are organized by their category which can be modified by drag'n drop
      • List: Table enabling the ideas to be sorted according to different criteria (colors, categories, dimensions, etc.).

      Title

      Templates

      Access to the Template library

      Live

      To launch a Live session with audio and video for 5, 15 or 30min (renewable), or a videoconference (Meet, Skype, Teams, Webex or Zoom)

      Pause

      To freeze all Activity on participants' devices; click on the play button to unfreeze the devices.

      Stopwatch

      Display the stopwatch/timer.

      Invitations

      Invite your participants by email

      Number of participants

      Display the list of connected participants. The black bubble shows the number of participants.

      Board_EN_5_retouche_allege.jpg

      You can give the co-animator role to one or several participants by clicking on the drop-down list, then by choosing "Animator". The future animator has to own a Pro account, and be login.

      Mini-Map

      Thumbnail of the board allowing you to move around quickly on the main Board.

      Enlarge the board

      Hides the toolbars to enlarge the available display area.

      Zoom

      Zoom in or out of the board.

      Synchronization

      Enable simultaneous display on participants’ devices so that they can follow your board presentation.

      Update the Smart zones

      Once the Smart zones have been enabled in the Options, you can use this button to add the new ideas placed on the board to the ideas groups.

    •  

      Once connected to a Board, the participant can toggle between the send idea interface and the board, to organize the ideas. Their interface depends on the rights granted by the facilitator.

      Board_EN_6_retouche_allege.jpg

      Idea input field

      Enter text, draw a picture, or import a photo.

      Text

      Enable ideas to be entered in text format.

      Drawing

      Enable the drawing function.

      Image

      Select an image from your terminal.

      Category

      Assign a category to your idea (if the facilitator has enabled the option).

      Dimension

      Specify up to 3 dimensions (if the facilitator has enabled the option).

      Send

      Share the idea with the facilitator and the other participants.p

      Remaining number of characters

      Ideas must be no longer than 250 characters.

      Reset idea

      Delete the current idea.

      Idea color

      Select the colors of ideas.

      New color

      Choose a new color to add to the palette.

      Board button

      Live view the board on which the ideas are organized:

      Board_EN_7_retouche_allege.jpg

      Board

      Board on which the ideas are organized and annotated by the facilitator, and (if he has authorized them) by the participants

      Mini-Board

      Thumbnail of the board allowing you to move around quickly on the main Board.

      Synchronization

      Click on this button (if it has been enabled by the facilitator) to continue the synchronization.

      Ideas

      Drag and drop ideas to move them (if the facilitator has authorized the participants to do so).
      Double-click on an idea to enlarge it and add a heart to it or edit it.

      Tools

      Click to display the tools:

      Patterns
      Insert a pattern from our Templates onto the board.

      Import
      Insert ideas onto the board from a CSV file or from an image. You can upload an image from your device, use it in its original form or as a sketch.

      Undo/Redo
      Click on the left arrow to undo your last action or the right arrow to redo it.

      Selection zone
      Click to enable the multiple object selection rectangle (ideas or annotations) on the board.

      Color palette
      Choose a color for the selected item.

      Insert a text field
      Add a text label to the board.

      Freehand drawing
      Draw a shape with a pen, change the weight of the line if needed.

      Draw a shape
      Select and draw a shape on the board: rectangle, circle, arrow, etc.

      Vector Links
      Create a link to 2 ideas.

      Erase
      Erase objects with a click.

      Options

      Full screen
      Hide the browser bars on the Klaxoon interface.

      Mini-Map
      Display the thumbnail of the board to allow you to move around quickly on the main Board.

      Show the grid
      Enable a magnetic grid to help you align the objects more easily on the board.

      Align on the grid

      Focus
      Highlight your ideas on your board.

      Move

      Lock the position of the Board objects on the board:

      Board only
      View mode: you cannot move the objects on the board.

      My ideas and ...
      You can move the items on the board (your own ideas, the drawings, pictures, shapes, the ideas of others).

      Views

      Allows you to change the Board display mode:

      Snapshot
      Slide show of snapshots taken of the board.

      Board
      The ideas are placed manually on the infinite whiteboard

      Column
      The ideas are organized by their category which can be modified by drag'n drop.

      List
      Table enabling the ideas to be sorted according to different criteria (colors, categories, dimensions, etc.).

      Button new-idee_100.png

      Displays the send idea interface