Improve your efficiency and get the most out of your Boards with the new AI tools available in Board.
All the power of AI made available to your ideas and texts on Board in order to extract the essentials in a summary, to group them by theme or even action plans to go further.
Results automatically formatted and ready to use, whether directly in the Board or for export.
Table of Contents
Terms and Administration
You must agree to our terms to use AI features. Please also read our Privacy Policy, which we have updated to describe how Klaxoon handles personal data.
The Klaxoon licensing administrator must first enable the AI features in the Console so that all users in your organization can use these new features. Learn more about the terms of use of AI in Klaxoon.
Find out how to do this in this article: How do I administer AI from my admin console?
Microsoft's Azure OpenAI service
Klaxoon uses Microsoft's Azure OpenAI service for its AI capabilities.
Klaxoon and the Azure OpenAI service do not use any of your data entered or generated for any purpose other than strictly yours in your Boards.
Input and output data generated by AI:
are NOT available to other customers.
are NOT available for OpenAI.
are NOT used to improve OpenAI models.
is NOT used to improve Microsoft or any third party's products or services.
are NOT used to automatically enhance Azure OpenAI templates for your use in your resource.
The processed data is sent to an AI model hosted in Europe by Microsoft Azure OpenAI.
All data, privacy, and security information for the Azure OpenAI service can be found HERE.
Klaxoon AI in detail
AI features are only available for Board from the context menu of a selection of objects containing text.
1 - Create a summary
The "Create Summary" AI feature is available for a selection of all types of objects containing text.
The AI will take into account all the texts entered in the ideas, text objects, shapes, connectors, icons, images, areas with titles and the objectives of the Selection Board to propose an abstract, i.e. a short text of about 200 words maximum and which includes the essential points of the text content of the selection.
This text is accompanied by a word cloud made from 15 words generated by the AI according to the themes mainly present in the selection of texts sent to the AI.
The final AI-generated object is a "card" format made up of editable Board objects, all grouped together to be easily moved around the Board.
The date, time and name of the person requesting the AI analysis are written in the header of the record.
To learn more, see the article dedicated to AI-generated summary: How to create a summary with AI?
2 - Create an action plan
The "Create an action plan" AI feature is available for a selection of all types of Board objects containing text.
The AI will take into account all the texts entered in the ideas, text objects, shapes, connectors, icons, images, areas with titles and the objectives of the selection board to propose point by point and in a maximum of 200 words, an action plan relating to the texts analyzed.
The final object generated by the AI is a "card" format as well as a "duplicate" in the Board idea format to be able to quickly exploit these actions directly in Board.
The result is editable Board objects, all grouped together to be easily moved around the Board.
The date, time and name of the person requesting the AI analysis are written in the header of the record.
To learn more, see the article dedicated to the AI-generated action plan: How to create an action plan using AI?
3 - Group by topic
The "Group by theme" AI feature is only available for a selection of board ideas containing text.
The AI will take into account the texts of the ideas in the selection to propose groupings by theme deduced from the Board ideas analyzed by the AI.
The final object generated by the AI is a "sheet" format containing in a text object the content of the ideas grouped by theme, as well as the same grouping of the target Board ideas to be able to quickly exploit them in Board.
Note that the grouped ideas are indeed those that existed on the Board and therefore retain the characteristics of color, category, like, author and date of creation. Only the size and format are changed to x1 size and "square" format.
The result is editable Board objects, all grouped together to be easily moved around the Board.
The date, time and name of the person requesting the AI analysis are written in the header of the record.
To learn more, see the article dedicated to AI-generated topic grouping: How to group by topic using AI?
4 - Translation
The AI translates the text directly within the idea, making it accessible to all Board participants.
If you want to choose a different language, click on the "Other" button. You then have access to a list of 135 additional languages with an input field to filter faster. The last language you used in the "Other" list will be saved as a favorite and will therefore appear above all other languages.
You can also translate groups of ideas. Simply select everything you want to translate and follow the same steps outlined earlier. Once the translation is complete, confirmation or cancel buttons will appear below the selection.
FAQ
What Klaxoon tools can be used with AI?
To date, only the Board activity offers AI analysis and content generation capabilities.
What languages are available for using AI?
The AI service used is able to analyze text in many languages with good performance.
The AI-generated results as well as the file templates are in the language determined by the user in Klaxoon, i.e. either French, English or German.
What are the limits of using AI in Klaxoon?
For the "Create an abstract" feature, the maximum number limit allows you to send approximately 2000 words for analysis to the AI. When the limit is reached, a notification is displayed at the top right of the screen and the AI generation is stopped, no content is created on the Board.
If you'd like to learn more about other features, be sure to check out our Help Center and if you have any questions, don't hesitate to contact our Support team!
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