TL;DR:
Use Zones to break your Klaxoon Board into clear sections, connect related ideas with connectors and shapes, apply consistent colors for priority or ownership, and use templates for common sessions so your blank Board becomes an organized, readable, and actionable workspace.

• Overview
• Organize Your Board With Zones
  • How to add zones
• Group Ideas With Connectors and Shapes
  • How to do it
• Use Colors
  • How to do it
• Structure Ideas With Templates
  • How to use templates
• How to Arrange Objects and Sticky Notes
• How to Change the Size of a Sticky Note or Idea
• How to Change the Format of a Sticky Note or Idea
• What’s Next?
   

Overview

The Board view gives you complete flexibility for visual collaboration. Use it to structure your ideas, organize brainstorming sessions, and keep your team aligned.
This article walks through four ways to structure ideas on a Board: Zones, connectors and shapes, colors, and templates.

Organize Your Board With Zones

Zones help you create clear sections on your Board and visually group related ideas. Use them to divide your workspace into categories that make sense for your team.

Zones help you break your Board into clear sections. You can visually group related ideas so everyone knows where to add content and how to read the Board.

Use Zones to:

• Separate phases of a workshop
• Group ideas by category or topic
• Create “columns” for processes

Examples

• Brainstorming: Create Zones for “Short-term ideas” and “Long-term ideas”
• Retrospective: Add Zones for “What went well,” “What can be improved,” and “Actions to take”
• Simple Kanban: Create Zones for “To do,” “In progress,” and “Done”

How to add zones

To add or customize Zones, refer to How to Add Zones?

Group Ideas With Connectors and Shapes

Once you have ideas on the Board, it helps to show how they relate to each other. Connectors and shapes make those relationships easy to see at a glance.

Use connectors and shapes to:

• Link related ideas across different Zones
• Show dependencies or flows between ideas
• Highlight groups of ideas that belong to the same topic or project

You can also add text to connectors to describe the relationship (for example, depends on, leads to, or owner).

Example

• Circle all ideas that belong to the same project or theme, even if they sit in different Zones.

How to do it

To connect your ideas, check this article: How to Use Connectors?

Use Colors

Color is a quick way to organize and scan a Board. When you use colors consistently, participants can understand priorities, types of ideas, or ownership without reading every note.

Use colors to:

• Show priority
• Distinguish idea types
• Identify who added which idea

Examples

• Prioritization:
  • Green: high priority
  • Yellow: medium priority
  • Red: low priority
• Type of idea:
  • Blue: questions
  • Orange: actions
  • Purple: information
• Participants:
  • Each person uses a unique color for their ideas during a brainstorming session

How to do it

Follow guide: Change Idea Colors

Structure Ideas With Templates

Templates give you a ready-made layout so you don’t have to design a Board from scratch. They’re helpful when you run recurring sessions like retrospectives, brainstorms, or Kanban-style planning.

Template examples

• Brainstorming
  • Everyone sends ideas into a dedicated Zone.
  • You dig deeper into selected ideas in another Zone.
  • You summarize the workshop and next steps in a final Zone.
• Retrospective
  • Create five main areas: e.g. “Keep doing,” “Less of,” “More of,” “Stop doing,” and “Start doing”.
  • Browse shared ideas, prioritize them, and define actions to take.
• Kanban
  • List actions to complete and categorize them as e.g. “On pause,” “To do,” “In progress,” and “Done”.
  • Move ideas from left to right as work progresses.

How to use templates

Explore template documentation: Templates

How to Arrange Objects and Sticky Notes

1. Open the whiteboard.
2. Select multiple objects or sticky notes.
3. From the toolbar, click Arrange objects 1.
4. Select an option 2:
   • Arrange into grid: Organize items into evenly spaced rows and columns.
   • Arrange horizontally: Place items in a horizontal row.
   • Arrange vertically: Place items in a vertical column.
   • Distribute horizontally: Add equal horizontal spacing between items.

   • Distribute vertically: Add equal vertical spacing between items.

     

How to Change the Size of a Sticky Note or Idea

1. Select the sticky note or idea.
2. Resize it in either of these ways:
   • Drag a corner handle.

   • Click the three-dot menu in the toolbar, select Change size, and choose a size.

     

How to Change the Format of a Sticky Note or Idea

1. Select the sticky note or idea.
2. Click the three-dot menu 1 in the toolbar.
3. Select Format 2.
4. Choose an option 3:
   • Fitted: Adjusts the note’s size to fit its content.

   • Square: Displays the note in a square format.

     

What’s Next?

• How Can I Be Sure That My Work Is Saved?